Executive / Operations Assistant

About the job

Support the founder or COO of a small US or European company (e-commerce brand, marketing agency or startup): inbox, calendar, reports and follow-ups, so they can focus on the business.

Responsibilities

• Manage the executive's inbox and calendar, schedule meetings and organise travel.
• Prepare reports, spreadsheets and presentations.
• Keep the CRM, databases and shared documents clean and up to date.
• Communicate with contractors and suppliers in English and track deadlines.
• Track the team's tasks, send reminders and follow-ups.

Requirements

• English from B2+ to C1: confident writing and calls. We check it with a written task and a short voice message.
• At least 2 years as an executive assistant, office manager, operations manager or customer support specialist.
• Google Workspace, Notion or similar, a CRM (HubSpot, Pipedrive or similar), Slack.
• Stable internet, your own laptop and a quiet place for video calls.
• Ready to work the client's hours: 9:00–17:00 in New York is 18:00–02:00 in Yerevan time, and in Berlin 12:00–20:00 (winter time; an hour earlier in summer).

What they offer

• Full-time, fully remote. You work from home in your own country; no relocation.
• Long-term contract signed directly with the hiring company; 2-week trial period.
• Paid monthly in US dollars via Deel, Wise or Payoneer.
• Recruitment is free for candidates. Nothing is ever deducted from your pay.

What happens after you apply

1. A form in TelegramA few questions and a 60-second voice answer in English: about 3 minutes. We reply to everyone within 5 business days.
2. A task and a callShortlisted candidates get a short written task and a 15-minute video call.
3. Interview with the companyIf the company picks you, we arrange a video call with them.