- US median pay$76,590 a year[2]All industries, BLS May 2025
- Pay on our open vacancies$800–1,100 a month[3]You pay the person directly
- One-time fee$2,500–3,000[1]On the start day, only if you hire
- Free replacementWithin 180 days[1]One per placement, fee paid, role, hours and pay unchanged, no refund
What HubSpot is for in this role
HubSpot is a CRM and marketing platform that small B2B teams use to track contacts and deals, send email and run automated workflows. For an executive assistant it is how the owner's relationships and follow-ups stay visible and on time.
What knowing HubSpot really means
- Logs emails, meetings and notes on the right record
- Creates tasks and reminders for follow-ups
- Updates deals and stages from the owner's notes
- Pulls a short pipeline summary before meetings
A short practical test
Give notes from two sales calls. Ask them to update fictional records, set tasks and prepare a pipeline summary for Monday. Check they get next steps and dates right and don't change deal stages without a reason.
How long a smart hire needs to learn it
About a week for contacts, deals and tasks. They don't need the marketing side. Give the person a real HubSpot task on the first day, with someone checking the result, rather than a course.
Our rule of thumb from how the work breaks down, not a study.
What access to give
Create an individual user with only the permissions needed, and check which seat they require. Keep billing, integrations and super admin with an owner. Restrict export rights, as a contact list is a valuable asset. Add a rule to review workflow changes, because a single live workflow can send email to your entire database.
Available now
29 executive assistants on Stafka list HubSpot, English B1–B2, updated 5 November 2026.
Executive Assistant2 years of experience · KZ-1010
- English B1
- $800–1,000 a month
- 40 h a week, covers US hours
- Business & Operations Support · 1 y 11 m
- Marketing & Administrative Support · 3 y
Executive Assistant1 year of experience · KZ-1011
- English B2
- $800–1,000 a month
- 40 h a week, covers US hours
- Wolt Project Lead / Courier Operations Manager · 1 y 1 m
- SMM Manager · 4 m
Executive Assistant0 years of experience · GE-1175
- English B1
- $2,000 a month
- 40 h a week, flexible hours
- Personal / Business Assistant / Pre-Sales Specialist (Remote
- Customer Service Representative (Remote
Executive Assistant4 years of experience · UA-1021
- English B2
- $1,200–1,500 a month
- 40 h a week, flexible hours
- Business Assistant / Founder's Office · 2 y 11 m
- Executive & Business Assistant (remote · 3 y
Executive Assistant0 years of experience · AM-1013
- English B1
- $1,000–1,200 a month
- 40 h a week, flexible hours
- Game Presenter
- Game Presenter
Executive Assistant1 year of experience · GE-1156
- English B1
- $800–1,000 a month
- 40 h a week, flexible hours
- Support Team Lead · 1 m
- Content Training and Quality Specialist · 8 m
Anonymous profiles of people who asked to be shown to employers. Most applied through our Telegram bot with a written and a voice English task; Silkstaff checks English on a live call before any client interview. Names, contacts and employers stay hidden until a candidate accepts your intro request.
Choose a country: shared hours
Most of this work runs from a task list, so the person does not need your whole day. A few shared hours for the morning inbox review and urgent calendar changes are usually enough.
Against a 9–17 client day in winter[4][5][6][7]; for New York, on a 9–18 local day or a 13–22 shift. Check your own office.
What it costs
On our open vacancies this role pays $800–1,100 a month[3], paid by you to the person. The BLS figure of $76,590 a year is for Executive Secretaries and Executive Administrative Assistants[2] across all industries: we have no separate figure for this niche. Paying through Deel adds $49 a month[8]; Wise and Payoneer also work.
See also: executive assistant pay in the US, by state · pricing and replacement terms.
How hiring through Stafka works
- Send the brief or post the job free. Name whose time the person will protect, which inbox and calendar they will run, and what they may decide without asking.
- Within 5 business days of a confirmed brief you get 3 matching profiles, or a plain no. Most apply through our Telegram bot with a written and a voice English task; each profile shows the English level (B1–C2); Silkstaff checks English on a live call before any client interview.
- You interview, choose and contract the person directly through Deel, Wise or Payoneer. Candidates never pay.
Questions
Should an EA use the boss's HubSpot login?
No. Give them their own user, and have them record on behalf of the owner. It keeps the audit trail honest, and it is simple to remove the access later.
Should I pay more for an executive assistant who already knows HubSpot?
Our placement fee is the same either way. Prior knowledge matters most when nobody on your team can teach HubSpot. Our rule of thumb for learning it: About a week for contacts, deals and tasks. They don't need the marketing side.
Where can I hire an affordable executive assistant who knows HubSpot?
The usual routes are a freelance marketplace, an agency with a monthly margin, or a direct hire in a lower-cost country. On Stafka it is a direct hire: you pay the person $800–1,100 a month on our open vacancies[3], plus $2,500–3,000[1] once if you hire, with no monthly margin.
General information for small employers, not legal or tax advice: check contracts, tax and data rules for your country with a qualified adviser. Tool names belong to their owners; we are not affiliated with them. Spotted a mistake? Write to hello@silkstaff.com.