- US median pay$76,590 a year[2]All industries, BLS May 2025
- Pay on our open vacancies$800–1,100 a month[3]You pay the person directly
- One-time fee$2,500–3,000[1]On the start day, only if you hire
- Free replacementWithin 180 days[1]One per placement, fee paid, role, hours and pay unchanged, no refund
What the week looks like at a marketing agency
An agency's week is a stack of client deadlines, status calls and reports. Monday brings the retainer task list, Thursday the content approvals that come back late. Account managers lose hours on reminders and on hunting for last month's numbers. Freelancers need briefs and chasing. Invoicing slips because everybody is busy delivering, and founders still do the proposals in the evening.
What an executive assistant does for marketing agencies
- Keep the calendar balanced between sales calls, client escalations and deep work
- Answer or forward the inbox, and turn long threads into short decisions
- Assemble proposals from your past templates for the founder to finish
- Handle contractor agreements, invoices and travel
An executive assistant works for one or two senior people: their calendar, inbox, travel, meeting preparation and follow-ups. The job is judgment about what reaches the boss and what does not, so it suits owners who already lose hours every week to coordination.
Tools marketing agencies commonly use
- Asana
- ClickUp
- Monday
- Slack
- HubSpot
- Google Workspace
- Canva
- QuickBooks
- Xero
- Harvest
Common in this kind of business, not a checklist: name your own stack in the brief.
How to test a candidate for a marketing agency
Share a founder's fictional inbox of ten emails including a new lead, an unhappy client and a freelancer invoice. Ask for the order of action, draft replies and what to leave for the founder. Look for judgment in handling the unhappy client.
What to keep in-house or check first
Keep strategy, pricing and client relationships with your leads. Client ad accounts and logins belong to the client, so check your contracts before giving outside staff access, and add people as individual users with limited roles. Non-disclosure terms and any client data rules should flow down to the contractor in writing.
General caution, not legal advice: check the rules that apply to you with a qualified adviser.
Available now
84 executive assistants on Stafka, English B1–C2, updated 5 November 2026. The count is for the role, not for marketing agencies: name your business in the brief.
Executive Assistant0 years of experience · GE-1200
- English B1
- $800–1,000 a month
- 40 h a week, flexible hours
- Retail Banker · 3 m
- B2B/B2C Sales Manager Intern · 3 m
Executive Assistant2 years of experience · KZ-1010
- English B1
- $800–1,000 a month
- 40 h a week, covers US hours
- Business & Operations Support · 1 y 11 m
- Marketing & Administrative Support · 3 y
Executive Assistant1 year of experience · KZ-1011
- English B2
- $800–1,000 a month
- 40 h a week, covers US hours
- Wolt Project Lead / Courier Operations Manager · 1 y 1 m
- SMM Manager · 4 m
Executive Assistant4 years of experience · AM-1023
- English B2
- $600–800 a month
- 40 h a week, flexible hours
- Banking Operations / Customer Service Officer (title inferred
- Accounting Assistant (title inferred
Executive Assistant1 year of experience · GE-1190
- English B1
- $800–1,000 a month
- 40 h a week, flexible hours
- Private Tutor / Educator
- Academic & Business Projects (student
Executive Assistant1 year of experience · AM-1021
- English B1
- $600 a month
- 40 h a week, flexible hours
- Freelance Translator / MTPE & LQA · 11 m
- Media & Subtitling Translator
Anonymous profiles of people who asked to be shown to employers. Most applied through our Telegram bot with a written and a voice English task; Silkstaff checks English on a live call before any client interview. Names, contacts and employers stay hidden until a candidate accepts your intro request.
Choose a country: shared hours
Most of this work runs from a task list, so the person does not need your whole day. A few shared hours for the morning inbox review and urgent calendar changes are usually enough.
Against a 9–17 client day in winter[4][5][6][7]; for New York, on a 9–18 local day or a 13–22 shift. Check your own office.
What it costs
On our open vacancies this role pays $800–1,100 a month[3], paid by you to the person. The BLS figure of $76,590 a year is for Executive Secretaries and Executive Administrative Assistants[2] across all industries: we have no separate figure for this niche. Paying through Deel adds $49 a month[8]; Wise and Payoneer also work.
See also: executive assistant pay in the US, by state · pricing and replacement terms.
How hiring through Stafka works
- Send the brief or post the job free. Name whose time the person will protect, which inbox and calendar they will run, and what they may decide without asking.
- Within 5 business days of a confirmed brief you get 3 matching profiles, or a plain no. Most apply through our Telegram bot with a written and a voice English task; each profile shows the English level (B1–C2); Silkstaff checks English on a live call before any client interview.
- You interview, choose and contract the person directly through Deel, Wise or Payoneer. Candidates never pay.
Questions
When does an agency founder need an EA?
Often when sales follow-ups start slipping because client work takes every hour. If proposals go out days late and you miss calls with leads, an EA usually pays back faster than one more account manager.
Can a remote hire access our clients' ad and analytics accounts?
Add them as an individual user with the lowest useful role, never a shared login, and check each client contract for rules on subcontractors and non-disclosure. Keep a list of who has access to what and remove it when they leave. This is general information, not legal advice.
Where can a marketing agency hire an affordable executive assistant?
The usual routes are a freelance marketplace, an agency with a monthly margin, or a direct hire in a lower-cost country. On Stafka it is a direct hire: you pay the person $800–1,100 a month on our open vacancies[3], plus $2,500–3,000[1] once if you hire, with no monthly margin.
General information for small employers, not legal or tax advice: check contracts, tax and data rules for your country with a qualified adviser. Tool names belong to their owners; we are not affiliated with them. Spotted a mistake? Write to hello@silkstaff.com.