Hire a remote bookkeeper for marketing agencies

What the week looks like at a marketing agency

An agency's week is a stack of client deadlines, status calls and reports. Monday brings the retainer task list, Thursday the content approvals that come back late. Account managers lose hours on reminders and on hunting for last month's numbers. Freelancers need briefs and chasing. Invoicing slips because everybody is busy delivering, and founders still do the proposals in the evening.

What a bookkeeper does for marketing agencies

• Send retainer and project invoices on a fixed date
• Keep pass-through ad spend separate from fee income
• Pay freelancers on approval and track contractor totals
• Report margin per client from time and cost data

A bookkeeper records transactions, reconciles bank and card accounts, chases invoices, prepares bills for payment and closes the month. A bookkeeper does not sign tax returns or give tax advice: that stays with your accountant, who should agree the setup and review the close.

Tools marketing agencies commonly use

• Asana
• ClickUp
• Monday
• Slack
• HubSpot
• Google Workspace
• Canva
• QuickBooks
• Xero
• Harvest

Common in this kind of business, not a checklist: name your own stack in the brief.

How to test a candidate for a marketing agency

Give a sample month: two retainers, one client's ad spend paid on your card and two freelancers. Ask for invoices and journal entries, then a margin per client. Check how they treat the pass-through ad spend.

What to keep in-house or check first

Keep strategy, pricing and client relationships with your leads. Client ad accounts and logins belong to the client, so check your contracts before giving outside staff access, and add people as individual users with limited roles. Non-disclosure terms and any client data rules should flow down to the contractor in writing.

General caution, not legal advice: check the rules that apply to you with a qualified adviser.

Choose a country: shared hours

Bookkeeping has deadlines rather than shifts. A weekly rhythm and a fixed month-end date matter more than shared hours, apart from a short regular call with whoever approves payments.

Against a 9–17 client day in winter^[3][4][5][6]; for New York, on a 9–18 local day or a 13–22 shift. Check your own office.

What it costs

We do not publish a pay band for bookkeepers yet: where a profile lists a monthly rate, that is what the person asks for. The BLS figure of $50,670 a year is for Bookkeeping, Accounting, and Auditing Clerks^[2] across all industries: we have no separate figure for this niche. Paying through Deel adds $49 a month^[7]; Wise and Payoneer also work.

See also: bookkeeper pay in the US, by state · pricing and replacement terms.

How hiring through Stafka works

1. Send the brief or post the job free. Name your accounting software, your country's tax setup, monthly transaction volume, and the accountant who reviews the books.
2. Within 5 business days of a confirmed brief you get 3 matching profiles, or a plain no. Most apply through our Telegram bot with a written and a voice English task; each profile shows the English level (B1–C2); Silkstaff checks English on a live call before any client interview.
3. You interview, choose and contract the person directly through Deel, Wise or Payoneer. Candidates never pay.