- US median pay$47,540 a year[2]All industries, BLS May 2025
- One-time fee$2,500–3,000[1]On the start day, only if you hire
- Free replacementWithin 180 days[1]One per placement, fee paid, role, hours and pay unchanged, no refund
What the week looks like at a marketing agency
An agency's week is a stack of client deadlines, status calls and reports. Monday brings the retainer task list, Thursday the content approvals that come back late. Account managers lose hours on reminders and on hunting for last month's numbers. Freelancers need briefs and chasing. Invoicing slips because everybody is busy delivering, and founders still do the proposals in the evening.
What a virtual assistant does for marketing agencies
- Pull data into monthly report templates for the account manager's comments
- Schedule approved social posts and emails in client tools
- Format decks, briefs and documents to brand
- Keep client folders, logins lists and asset libraries organised
A virtual assistant, in job-title terms an administrative assistant working remotely, handles the repeating office work of a team: documents, data updates, scheduling, simple customer emails and research. It is broader and less senior than an executive assistant, and it works best with written procedures.
Tools marketing agencies commonly use
- Asana
- ClickUp
- Monday
- Slack
- HubSpot
- Google Workspace
- Canva
- QuickBooks
- Xero
- Harvest
Common in this kind of business, not a checklist: name your own stack in the brief.
How to test a candidate for a marketing agency
Give raw numbers from analytics and ads, and last month's report template. Ask for an updated report with three factual notes on what changed. Check that their numbers are right and that notes describe change without making up reasons.
What to keep in-house or check first
Keep strategy, pricing and client relationships with your leads. Client ad accounts and logins belong to the client, so check your contracts before giving outside staff access, and add people as individual users with limited roles. Non-disclosure terms and any client data rules should flow down to the contractor in writing.
General caution, not legal advice: check the rules that apply to you with a qualified adviser.
Available now
1 virtual assistant on Stafka, English B1, updated 5 November 2026. The count is for the role, not for marketing agencies: name your business in the brief.
Administrative Assistant0 years of experience · AM-1007
- English B1
- $800–1,000 a month
Anonymous profiles of people who asked to be shown to employers. Most applied through our Telegram bot with a written and a voice English task; Silkstaff checks English on a live call before any client interview. Names, contacts and employers stay hidden until a candidate accepts your intro request.
Choose a country: shared hours
Repeating admin work can run on a written checklist with a daily check-in, so a partial overlap with your day usually works. Anything phone-based needs agreed hours.
Against a 9–17 client day in winter[3][4][5][6]; for New York, on a 9–18 local day or a 13–22 shift. Check your own office.
What it costs
We do not publish a pay band for virtual assistants yet: where a profile lists a monthly rate, that is what the person asks for. The BLS figure of $47,540 a year is for Secretaries and Administrative Assistants, Except Legal, Medical, and Executive[2] across all industries: we have no separate figure for this niche. Paying through Deel adds $49 a month[7]; Wise and Payoneer also work.
See also: virtual assistant pay in the US, by state · pricing and replacement terms.
How hiring through Stafka works
- Send the brief or post the job free. List the recurring tasks, how often each one happens, and the person who will answer questions in the first month.
- Within 5 business days of a confirmed brief you get 3 matching profiles, or a plain no. Most apply through our Telegram bot with a written and a voice English task; each profile shows the English level (B1–C2); Silkstaff checks English on a live call before any client interview.
- You interview, choose and contract the person directly through Deel, Wise or Payoneer. Candidates never pay.
Questions
What should an agency not give a VA?
Client strategy, budget changes in ad accounts and direct edits to live sites, at least until trust is established. Start them on report pulling and scheduling, where a mistake is caught before anything goes out.
Can a remote hire access our clients' ad and analytics accounts?
Add them as an individual user with the lowest useful role, never a shared login, and check each client contract for rules on subcontractors and non-disclosure. Keep a list of who has access to what and remove it when they leave. This is general information, not legal advice.
Where can a marketing agency hire an affordable virtual assistant?
The usual routes are a freelance marketplace, an agency with a monthly margin, or a direct hire in a lower-cost country. On Stafka it is a direct hire: you pay the person the monthly pay you agree with them, plus $2,500–3,000[1] once if you hire, with no monthly margin.
General information for small employers, not legal or tax advice: check contracts, tax and data rules for your country with a qualified adviser. Tool names belong to their owners; we are not affiliated with them. Spotted a mistake? Write to hello@silkstaff.com.