- US median pay$76,590 a year[2]All industries, BLS May 2025
- Pay on our open vacancies$800–1,100 a month[3]You pay the person directly
- One-time fee$2,500–3,000[1]On the start day, only if you hire
- Free replacementWithin 180 days[1]One per placement, fee paid, role, hours and pay unchanged, no refund
What the week looks like at a real estate agency
An agency's week runs on listings and deadlines. New leads arrive from portals and open houses and go cold within hours if nobody replies. Agents spend their days at showings, so the paperwork piles up for the evening: listing descriptions, disclosure packets, offer deadlines, inspection dates, closing checklists. Monday often means reviewing new leads, and weekend open houses create the next round of follow-up.
What an executive assistant does for real estate agencies
- Block showings, listing appointments and client calls into one calendar without double bookings
- Sort the inbox each morning and flag offers, counters and anything due today
- Prepare a one-page brief before each listing appointment: the property, nearby sales, the sellers' questions
- Track inspection, appraisal and closing dates on each deal and warn the agent ahead
An executive assistant works for one or two senior people: their calendar, inbox, travel, meeting preparation and follow-ups. The job is judgment about what reaches the boss and what does not, so it suits owners who already lose hours every week to coordination.
Tools real estate agencies commonly use
- Follow Up Boss
- kvCORE
- Dotloop
- DocuSign
- Canva
- Mailchimp
- Google Workspace
- QuickBooks
- Calendly
Common in this kind of business, not a checklist: name your own stack in the brief.
How to test a candidate for a real estate agency
Give the candidate a made-up week: two listing appointments, five showings, a closing and a family commitment, plus three emails that change things. Ask for a rebuilt calendar and a note on what they moved and why. Look for conflicts caught without being told.
What to keep in-house or check first
Showing property, negotiating and advising on price or contracts usually require a licence, so keep them with your agents and check your state or country's rules on what unlicensed assistants may do. Keep trust or escrow accounts with the broker. Give access to the CRM and the transaction folder by role, not shared logins, and keep client bank details out of reach.
General caution, not legal advice: check the rules that apply to you with a qualified adviser.
Available now
84 executive assistants on Stafka, English B1–C2, updated 5 November 2026. The count is for the role, not for real estate agencies: name your business in the brief.
Executive Assistant0 years of experience · GE-1200
- English B1
- $800–1,000 a month
- 40 h a week, flexible hours
- Retail Banker · 3 m
- B2B/B2C Sales Manager Intern · 3 m
Executive Assistant2 years of experience · KZ-1010
- English B1
- $800–1,000 a month
- 40 h a week, covers US hours
- Business & Operations Support · 1 y 11 m
- Marketing & Administrative Support · 3 y
Executive Assistant1 year of experience · KZ-1011
- English B2
- $800–1,000 a month
- 40 h a week, covers US hours
- Wolt Project Lead / Courier Operations Manager · 1 y 1 m
- SMM Manager · 4 m
Executive Assistant4 years of experience · AM-1023
- English B2
- $600–800 a month
- 40 h a week, flexible hours
- Banking Operations / Customer Service Officer (title inferred
- Accounting Assistant (title inferred
Executive Assistant1 year of experience · GE-1190
- English B1
- $800–1,000 a month
- 40 h a week, flexible hours
- Private Tutor / Educator
- Academic & Business Projects (student
Executive Assistant1 year of experience · AM-1021
- English B1
- $600 a month
- 40 h a week, flexible hours
- Freelance Translator / MTPE & LQA · 11 m
- Media & Subtitling Translator
Anonymous profiles of people who asked to be shown to employers. Most applied through our Telegram bot with a written and a voice English task; Silkstaff checks English on a live call before any client interview. Names, contacts and employers stay hidden until a candidate accepts your intro request.
Choose a country: shared hours
Most of this work runs from a task list, so the person does not need your whole day. A few shared hours for the morning inbox review and urgent calendar changes are usually enough.
Against a 9–17 client day in winter[4][5][6][7]; for New York, on a 9–18 local day or a 13–22 shift. Check your own office.
What it costs
On our open vacancies this role pays $800–1,100 a month[3], paid by you to the person. The BLS figure of $76,590 a year is for Executive Secretaries and Executive Administrative Assistants[2] across all industries: we have no separate figure for this niche. Paying through Deel adds $49 a month[8]; Wise and Payoneer also work.
See also: executive assistant pay in the US, by state · pricing and replacement terms.
How hiring through Stafka works
- Send the brief or post the job free. Name whose time the person will protect, which inbox and calendar they will run, and what they may decide without asking.
- Within 5 business days of a confirmed brief you get 3 matching profiles, or a plain no. Most apply through our Telegram bot with a written and a voice English task; each profile shows the English level (B1–C2); Silkstaff checks English on a live call before any client interview.
- You interview, choose and contract the person directly through Deel, Wise or Payoneer. Candidates never pay.
Questions
Can an executive assistant handle transaction coordination too?
Often yes for a small team: tracking dates, collecting signatures and chasing documents are calendar and checklist work. In a busy team, split it off, because deal deadlines will crowd out the agent's inbox and schedule.
Can a remote assistant see our clients' transaction files?
Usually yes, with limits: give them a role in the CRM and transaction system rather than a shared login, keep bank details and identity documents out of reach where you can, and check the rules of your brokerage and local regulator. This is general information, not legal advice.
Where can a real estate agency hire an affordable executive assistant?
The usual routes are a freelance marketplace, an agency with a monthly margin, or a direct hire in a lower-cost country. On Stafka it is a direct hire: you pay the person $800–1,100 a month on our open vacancies[3], plus $2,500–3,000[1] once if you hire, with no monthly margin.
General information for small employers, not legal or tax advice: check contracts, tax and data rules for your country with a qualified adviser. Tool names belong to their owners; we are not affiliated with them. Spotted a mistake? Write to hello@silkstaff.com.