- US median pay$41,340 a year[2]All industries, BLS May 2025
- One-time fee$2,500–3,000[1]On the start day, only if you hire
- Free replacementWithin 180 days[1]One per placement, fee paid, role, hours and pay unchanged, no refund
What the week looks like at a real estate agency
An agency's week runs on listings and deadlines. New leads arrive from portals and open houses and go cold within hours if nobody replies. Agents spend their days at showings, so the paperwork piles up for the evening: listing descriptions, disclosure packets, offer deadlines, inspection dates, closing checklists. Monday often means reviewing new leads, and weekend open houses create the next round of follow-up.
What a data entry specialist does for real estate agencies
- Move open-house sign-in sheets and spreadsheets into the CRM
- Tag contacts by source, area and buying or selling stage
- Remove duplicates and fix bad numbers and addresses
- Enter listing data on portals from an agent's approved sheet
A data entry specialist moves information accurately from documents, emails and forms into your systems and keeps records clean. The measure is error rate, not speed alone, and the job is a poor fit if the work is really a string of judgment calls.
Tools real estate agencies commonly use
- Follow Up Boss
- kvCORE
- Dotloop
- DocuSign
- Canva
- Mailchimp
- Google Workspace
- QuickBooks
- Calendly
Common in this kind of business, not a checklist: name your own stack in the brief.
How to test a candidate for a real estate agency
Share a scanned open-house sheet and a CRM import template. Ask for an import-ready file. Handwriting will be messy: see how they mark what they could not read instead of guessing. Then count errors.
What to keep in-house or check first
Showing property, negotiating and advising on price or contracts usually require a licence, so keep them with your agents and check your state or country's rules on what unlicensed assistants may do. Keep trust or escrow accounts with the broker. Give access to the CRM and the transaction folder by role, not shared logins, and keep client bank details out of reach.
General caution, not legal advice: check the rules that apply to you with a qualified adviser.
Available now
No published data entry specialist profile on Stafka today. Send the brief, we reply within one business day with a yes or a no.
Choose a country: shared hours
This work needs almost no shared hours: a queue, a written standard and a daily sample check are enough. It suits any of the four countries on a normal local day.
Against a 9–17 client day in winter[3][4][5][6]; for New York, on a 9–18 local day or a 13–22 shift. Check your own office.
What it costs
We do not publish a pay band for data entry specialists yet: where a profile lists a monthly rate, that is what the person asks for. The BLS figure of $41,340 a year is for Data Entry Keyers[2] across all industries: we have no separate figure for this niche. Paying through Deel adds $49 a month[7]; Wise and Payoneer also work.
See also: data entry specialist pay in the US, by state · pricing and replacement terms.
How hiring through Stafka works
- Send the brief or post the job free. Show a sample of the source documents and the target system, and say how you will measure errors.
- Within 5 business days of a confirmed brief you get 3 matching profiles, or a plain no. Most apply through our Telegram bot with a written and a voice English task; each profile shows the English level (B1–C2); Silkstaff checks English on a live call before any client interview.
- You interview, choose and contract the person directly through Deel, Wise or Payoneer. Candidates never pay.
Questions
How much data entry does an agency really have?
Usually a burst first: years of contacts in phones, spreadsheets and old CRMs. After the clean-up, it often shrinks to something a virtual assistant can absorb, so consider a fixed project before a permanent role.
Can a remote assistant see our clients' transaction files?
Usually yes, with limits: give them a role in the CRM and transaction system rather than a shared login, keep bank details and identity documents out of reach where you can, and check the rules of your brokerage and local regulator. This is general information, not legal advice.
Where can a real estate agency hire an affordable data entry specialist?
The usual routes are a freelance marketplace, an agency with a monthly margin, or a direct hire in a lower-cost country. On Stafka it is a direct hire: you pay the person the monthly pay you agree with them, plus $2,500–3,000[1] once if you hire, with no monthly margin.
General information for small employers, not legal or tax advice: check contracts, tax and data rules for your country with a qualified adviser. Tool names belong to their owners; we are not affiliated with them. Spotted a mistake? Write to hello@silkstaff.com.