Administrative Assistant salary in Napa, CA
Budget above the national rate here. The median administrative assistant in Napa earned $58,810 a year in May 20251, 6.2% above the California statewide median of $55,400 and 23.7% above the US median of $47,540. Nationally that is #7 of 520 areas, in the top tenth. BLS counts about 630 people in this job here.
BLS occupation 43-6014, area Napa, CA. Data from the May 2025 release, checked 2026-10-15.
Pay in Napa against California and the US
| Range | 10th | Median | 90th | |
|---|---|---|---|---|
| Napa, CA | $42,340 | $58,810 | $77,260 | |
| California | $38,060 | $55,400 | $78,170 | |
| United States | $33,280 | $47,540 | $66,350 |
The middle half of administrative assistants in Napa earns $49,020–$65,260. The top tenth earns $77,260 or more, 1.8 times the bottom tenth, close to the US pattern of 2.0 times. From the 25th to the 75th percentile, the local range is only $16,240 wide, against $19,010 across California and $19,170 nationally: employers in Napa pay within a narrower band.
What to budget for an administrative assistant here
| Point in the local range | Per year | Per month | Per hour | Employer cost per year |
|---|---|---|---|---|
| 10th percentile | $42,340 | $3,528 | $20.36 | $54,632 |
| 25th percentile | $49,020 | $4,085 | $23.57 | $63,252 |
| Median | $58,810 | $4,901 | $28.27 | $75,884 |
| 75th percentile | $65,260 | $5,438 | $31.38 | $84,206 |
| 90th percentile | $77,260 | $6,438 | $37.14 | $99,690 |
Local pay is bunched just above the median: the 75th percentile is only $6,450 over it, while the 25th sits $9,790 below. Moving an offer from the median to the 75th percentile costs about $8,323 more a year with benefits. These percentiles describe what people in the job earn locally, not experience levels, so place your offer by the tasks and seniority you need.
For scale, the US median of $47,540 falls between the 10th and 25th percentiles in Napa, and the California statewide median of $55,400 falls between the 25th percentile and the median. An offer at the national rate would be lower than what three quarters of local administrative assistants earn.
What a hire really costs in Napa
Pay is only part of it. Benefits and payroll taxes other than paid leave are 22.5% of total compensation in US private industry2, which adds about $17,074 to the $58,810 median and brings it to $75,884 a year. Recruiting, equipment and office space come on top. Benefit levels vary by employer, so treat this as an estimate.
We place executive assistants, customer support and e-commerce staff today; for administrative assistants we answer within one business day whether we can help. Enter the monthly pay you have in mind to compare it with a local hire. The fee field shows our standard fee3; Deel's contractor plan is the default payroll tool4.
Other roles in Napa
Of the 17 roles we track in Napa, this one ranks #14 by median pay, between e-commerce order specialists ($60,680) and customer support specialists ($53,360). Project Coordinator is the highest at $109,060.
| Role | Median | vs administrative assistant | Jobs |
|---|---|---|---|
| HR Assistant | +4.4% | 40 | |
| E-commerce Order Specialist | +3.2% | 40 | |
| Administrative Assistant | this role | 630 | |
| Customer Support Specialist | -9.3% | 640 | |
| Data Entry Specialist | -16.9% | 60 |
Measured against the US median, administrative assistants rank #3 of the 17 roles we track in Napa (+23.7%), between e-commerce order specialists (+31.4%) and virtual receptionists (+23.3%). The typical role here is at +19.1%, so, measured against the US, administrative assistants cost more in Napa than the area's general pay level would suggest. Administrative assistants hold 10.9% of the jobs in these 17 roles in Napa, 9.5% across California and 10.8% nationally. That is close to the national mix.
Other areas in California
Across the 28 areas of California with data for this job, the median runs from $49,150 in El Centro to $62,940 in San Jose-Sunnyvale, a gap of $13,790 a year. Of the 21 areas in California with more administrative assistants than Napa, 19 pay less, the largest of them Los Angeles-Long Beach, CA ($53,550), Riverside-San Bernardino, CA ($52,920) and San Diego-Chula Vista, CA ($55,380).
| Area | Median | vs Napa | Jobs |
|---|---|---|---|
| San Jose-Sunnyvale, CA | +7.0% | 7,970 | |
| San Francisco-Oakland, CA | +5.6% | 20,270 | |
| Napa, CA | this area | 630 | |
| Santa Rosa-Petaluma, CA | -1.9% | 2,150 | |
| Santa Cruz-Watsonville, CA | -2.2% | 960 | |
| Salinas, CA | -2.5% | 1,500 | |
| Vallejo, CA | -4.3% | 1,110 |
Napa against other US metro areas
By number of jobs, Napa is #414 of 520 US areas for this job. The market is small, but its pay is in the top quarter of US areas. Outside California, Boston-Cambridge and Bremerton-Silverdale pay just above Napa and Longview-Kelso and Bridgeport-Stamford just below. Of the three markets with about as many administrative assistants, none pays as much.
| Metro area | Median | vs Napa | Jobs | Close in |
|---|---|---|---|---|
| Bremerton-Silverdale, WA | +1.2% | 830 | pay | |
| Boston-Cambridge, MA-NH | +0.9% | 28,540 | pay | |
| Napa, CA | this area | 630 | ||
| Longview-Kelso, WA | -2.1% | 430 | pay | |
| Bridgeport-Stamford, CT | -2.3% | 5,800 | pay | |
| Fairbanks-College, AK | -18.6% | 630 | jobs | |
| Iowa City, IA | -22.8% | 630 | jobs | |
| Lebanon, PA | -25.4% | 630 | jobs |
Questions
How much does it cost to hire an administrative assistant in Napa, CA?
About $75,884 a year at the median, or $6,324 a month: $58,810 in pay plus about $17,074 in benefits and payroll taxes. Recruiting, equipment and office space are extra.
What do administrative assistants earn in Napa?
Pay here is higher than in three quarters of US areas. The median was $58,810 a year in the May 2025 BLS survey. The 10th percentile was $42,340, the 90th $77,260, and the middle half earned $49,020 to $65,260.
Is Napa cheaper than the rest of California for administrative assistants?
No, it costs more: a median of $58,810 against $55,400 statewide. The next area up in California is San Francisco-Oakland at $62,110, the next down Santa Rosa-Petaluma at $57,720.
How many administrative assistants work in Napa?
BLS counts about 630 in the May 2025 survey. 21 areas in California have more; the closest in size is Chico, with about 810.
Does an administrative assistant cost more than a customer support specialist in Napa?
Yes: $5,450 a year more at the median. The medians are $58,810 and $53,360.
Sources
4 sources, with links
- BLS OEWS May 2025, 43-6014: bls.gov
- BLS Employer Costs for Employee Compensation, private industry, June 2026: bls.gov
- Stafka pricing: stafka.com
- Deel pricing, contractor management: deel.com
How these pages are built: methodology and data sources. Last updated 2026-11-12.