Project Coordinator salary in Madison, WI
For this job Madison sits between the state and national figures, with a median of $98,990 a year1. That is 1.4% above the Wisconsin statewide median of $97,580, and 3.3% below the US median of $102,320. Among US areas it comes in at #136 of 518. BLS counts about 4,280 people in this job here, 20% of the Wisconsin total.
BLS occupation 13-1082, area Madison, WI. Data from the May 2025 release, checked 2026-10-15.
Pay in Madison against Wisconsin and the US
| Range | 10th | Median | 90th | |
|---|---|---|---|---|
| Madison, WI | $61,040 | $98,990 | $136,690 | |
| Wisconsin | $60,840 | $97,580 | $139,140 | |
| United States | $61,580 | $102,320 | $167,970 |
The middle half of project coordinators in Madison earns $78,400–$124,040. Pay is tightly grouped: the top tenth starts at $136,690, only 2.2 times the bottom tenth, against 2.7 times across the US, so the going rate is easier to read. From the 25th to the 75th percentile, the local range is only $45,640 wide, against $47,130 across Wisconsin and $54,660 nationally: employers in Madison pay within a narrower band.
What to budget for a project coordinator here
| Point in the local range | Per year | Per month | Per hour | Employer cost per year |
|---|---|---|---|---|
| 10th percentile | $61,040 | $5,087 | $29.35 | $78,761 |
| 25th percentile | $78,400 | $6,533 | $37.69 | $101,161 |
| Median | $98,990 | $8,249 | $47.59 | $127,729 |
| 75th percentile | $124,040 | $10,337 | $59.63 | $160,052 |
| 90th percentile | $136,690 | $11,391 | $65.72 | $176,374 |
The step from the 25th percentile to the median is $20,590 a year; from the median to the 75th it is $25,050, or about $32,323 once benefits are added. These percentiles describe what people in the job earn locally, not experience levels, so place your offer by the tasks and seniority you need.
For scale, the US median of $102,320 falls between the median and the 75th percentile in Madison, and the Wisconsin statewide median of $97,580 falls between the 25th percentile and the median.
What a hire really costs in Madison
Pay is only part of it. Benefits and payroll taxes other than paid leave are 22.5% of total compensation in US private industry2, which adds about $28,739 to the $98,990 median and brings it to $127,729 a year. Recruiting, equipment and office space come on top. Benefit levels vary by employer, so treat this as an estimate.
We place executive assistants, customer support and e-commerce staff today; for project coordinators we answer within one business day whether we can help. Enter the monthly pay you have in mind to compare it with a local hire. The fee field shows our standard fee3; Deel's contractor plan is the default payroll tool4.
Other roles in Madison
Project coordinators have the highest median of the 17 roles we track in Madison; data entry specialists have the lowest, at $37,980.
| Role | Median | vs project coordinator | Jobs |
|---|---|---|---|
| Project Coordinator | this role | 4,280 | |
| Accountant | -18.0% | 4,440 | |
| Recruiter | -22.6% | 2,810 | |
| Office Manager | -23.9% | 3,380 | |
| Executive Assistant | -28.5% | 950 |
Measured against the US median, project coordinators rank #11 of the 17 roles we track in Madison (-3.3%), between accountants (-3.0%) and paralegals (-3.3%). The typical role here is at +0.4%, so, measured against the US, project coordinators cost less in Madison than the area's general pay level would suggest. Project coordinators hold 9.4% of the jobs in these 17 roles in Madison, 7.7% across Wisconsin and 6.7% nationally. The job is a bigger part of the local workforce in these roles than it is nationally.
Other areas in Wisconsin
Across the 17 areas of Wisconsin with data for this job, the median runs from $84,210 in Fond du Lac to $100,350 in Milwaukee-Waukesha, a gap of $16,140 a year. The one area in Wisconsin with more project coordinators, Milwaukee-Waukesha, WI ($100,350), also pays more.
| Area | Median | vs Madison | Jobs |
|---|---|---|---|
| Milwaukee-Waukesha, WI | +1.4% | 6,790 | |
| Madison, WI | this area | 4,280 | |
| Appleton, WI | -0.7% | 970 | |
| Racine-Mount Pleasant, WI | -2.6% | 430 | |
| Eau Claire, WI | -3.2% | 460 | |
| Northeastern Wisconsin (Nonmetro) | -3.3% | 810 | |
| La Crosse-Onalaska, WI-MN | -4.0% | 480 |
Madison against other US metro areas
By number of jobs, Madison is #44 of 517 US areas for this job. It is one of the larger markets for this job, with pay near the middle of the US range. Outside Wisconsin, Redding and Bozeman pay just above Madison and Savannah and Casper just below. All four are within $100 a year of the median in Madison. Of the three markets with about as many project coordinators, one pays more.
| Metro area | Median | vs Madison | Jobs | Close in |
|---|---|---|---|---|
| Providence-Warwick, RI-MA | +5.6% | 4,230 | jobs | |
| Bozeman, MT | +0.1% | 670 | pay | |
| Redding, CA | +0.0% | 270 | pay | |
| Madison, WI | this area | 4,280 | ||
| Savannah, GA | -0.1% | 860 | pay | |
| Casper, WY | -0.1% | 180 | pay | |
| Knoxville, TN | -7.4% | 3,650 | jobs | |
| Louisville, KY-IN | -16.5% | 3,630 | jobs |
Questions
How much does it cost to hire a project coordinator in Madison, WI?
About $127,729 a year at the median, or $10,644 a month: $98,990 in pay plus about $28,739 in benefits and payroll taxes. Recruiting, equipment and office space are extra.
What do project coordinators earn in Madison?
The median was $98,990 a year in the May 2025 BLS survey. The 10th percentile was $61,040, the 90th $136,690, and the middle half earned $78,400 to $124,040.
Is Madison cheaper than the rest of Wisconsin for project coordinators?
No, it costs more: a median of $98,990 against $97,580 statewide. The next area up in Wisconsin is Milwaukee-Waukesha at $100,350, the next down Appleton at $98,290.
How many project coordinators work in Madison?
BLS counts about 4,280 in the May 2025 survey. That is 20% of the Wisconsin total of 21,610. Only Milwaukee-Waukesha has more in Wisconsin.
Does a project coordinator cost more than an accountant in Madison?
Yes: $17,860 a year more at the median. The medians are $98,990 and $81,130.
Sources
4 sources, with links
- BLS OEWS May 2025, 13-1082: bls.gov
- BLS Employer Costs for Employee Compensation, private industry, June 2026: bls.gov
- Stafka pricing: stafka.com
- Deel pricing, contractor management: deel.com
How these pages are built: methodology and data sources. Last updated 2026-11-12.