Administrative Assistant salary in Gainesville, FL
Gainesville is a lower-cost market for administrative assistants: the median of $40,440 a year1 is 11.9% below the Florida statewide median of $45,900, and 14.9% below the US median of $47,540. That is in the bottom quarter of US areas (#395 of 520). BLS counts about 1,540 people in this job here, 1% of the Florida total.
BLS occupation 43-6014, area Gainesville, FL. Data from the May 2025 release, checked 2026-10-15.
Pay in Gainesville against Florida and the US
| Range | 10th | Median | 90th | |
|---|---|---|---|---|
| Gainesville, FL | $32,130 | $40,440 | $57,970 | |
| Florida | $33,380 | $45,900 | $63,340 | |
| United States | $33,280 | $47,540 | $66,350 |
The middle half of administrative assistants in Gainesville earns $37,400–$47,840. The top tenth earns $57,970 or more, 1.8 times the bottom tenth, close to the US pattern of 2.0 times. From the 25th to the 75th percentile, the local range is only $10,440 wide, against $15,500 across Florida and $19,170 nationally: employers in Gainesville pay within a narrower band.
What to budget for an administrative assistant here
| Point in the local range | Per year | Per month | Per hour | Employer cost per year |
|---|---|---|---|---|
| 10th percentile | $32,130 | $2,678 | $15.45 | $41,458 |
| 25th percentile | $37,400 | $3,117 | $17.98 | $48,258 |
| Median | $40,440 | $3,370 | $19.44 | $52,181 |
| 75th percentile | $47,840 | $3,987 | $23.00 | $61,729 |
| 90th percentile | $57,970 | $4,831 | $27.87 | $74,800 |
Pay climbs faster above the median than below it here: the 75th percentile is $7,400 over the median, the 25th only $3,040 under it. An offer at the 75th percentile adds about $9,548 a year in employer cost. These percentiles describe what people in the job earn locally, not experience levels, so place your offer by the tasks and seniority you need.
For scale, the US median of $47,540 falls between the median and the 75th percentile in Gainesville, and the Florida statewide median of $45,900 falls there too.
What a hire really costs in Gainesville
Pay is only part of it. Benefits and payroll taxes other than paid leave are 22.5% of total compensation in US private industry2, which adds about $11,741 to the $40,440 median and brings it to $52,181 a year. Recruiting, equipment and office space come on top. Benefit levels vary by employer, so treat this as an estimate.
We place executive assistants, customer support and e-commerce staff today; for administrative assistants we answer within one business day whether we can help. Enter the monthly pay you have in mind to compare it with a local hire. The fee field shows our standard fee3; Deel's contractor plan is the default payroll tool4.
Other roles in Gainesville
Of the 16 roles we track in Gainesville, this one ranks #13 by median pay, between HR assistants ($44,220) and customer support specialists ($38,550). Project Coordinator is the highest at $80,630.
| Role | Median | vs administrative assistant | Jobs |
|---|---|---|---|
| Medical Administrative Assistant | +13.6% | 1,650 | |
| HR Assistant | +9.3% | 60 | |
| Administrative Assistant | this role | 1,540 | |
| Customer Support Specialist | -4.7% | 2,030 | |
| Data Entry Specialist | -9.4% | 80 |
Measured against the US median, administrative assistants rank #12 of the 16 roles we track in Gainesville (-14.9%), between sales development representatives (-14.2%) and project coordinators (-21.2%). The typical role here is at -13.0%, so this job follows the area's general pay level. Administrative assistants hold 11.4% of the jobs in these 16 roles in Gainesville, 9.0% across Florida and 10.8% nationally. That is close to the national mix.
Other areas in Florida
Across the 23 areas of Florida with data for this job, the median runs from $38,840 in Homosassa Springs to $47,520 in Naples-Marco Island, a gap of $8,680 a year. Of the 12 areas in Florida with more administrative assistants than Gainesville, 1 pays less: Tallahassee, FL ($39,830).
| Area | Median | vs Gainesville | Jobs |
|---|---|---|---|
| Sebastian-Vero Beach, FL | +6.5% | 660 | |
| Deltona-Daytona Beach, FL | +5.3% | 2,350 | |
| Lakeland-Winter Haven, FL | +3.3% | 2,430 | |
| Gainesville, FL | this area | 1,540 | |
| Ocala, FL | -0.2% | 1,270 | |
| Tallahassee, FL | -1.5% | 2,620 | |
| Sebring, FL | -2.6% | 340 |
Gainesville against other US metro areas
By number of jobs, Gainesville is #213 of 520 US areas for this job. It is a mid-sized market, and its pay is in the bottom quarter of US areas. Outside Florida, Manhattan and Auburn-Opelika pay just above Gainesville and San Angelo and Lake Charles just below. All four are within $180 a year of the median in Gainesville. Of the three markets with about as many administrative assistants, all three pay more.
| Metro area | Median | vs Gainesville | Jobs | Close in |
|---|---|---|---|---|
| Green Bay, WI | +16.9% | 1,540 | jobs | |
| Asheville, NC | +9.4% | 1,550 | jobs | |
| Fayetteville-Springdale, AR | +2.7% | 1,550 | jobs | |
| Auburn-Opelika, AL | +0.0% | 1,570 | pay | |
| Manhattan, KS | +0.0% | 1,230 | pay | |
| Gainesville, FL | this area | 1,540 | ||
| San Angelo, TX | -0.2% | 570 | pay | |
| Lake Charles, LA | -0.4% | 1,390 | pay |
Questions
How much does it cost to hire an administrative assistant in Gainesville, FL?
About $52,181 a year at the median, or $4,348 a month: $40,440 in pay plus about $11,741 in benefits and payroll taxes. Recruiting, equipment and office space are extra.
What do administrative assistants earn in Gainesville?
Pay here is lower than in three quarters of US areas. The median was $40,440 a year in the May 2025 BLS survey. The 10th percentile was $32,130, the 90th $57,970, and the middle half earned $37,400 to $47,840.
Is Gainesville cheaper than the rest of Florida for administrative assistants?
Yes, it costs less: a median of $40,440 against $45,900 statewide. The next area up in Florida is Lakeland-Winter Haven at $41,770, the next down Ocala at $40,370.
How many administrative assistants work in Gainesville?
BLS counts about 1,540 in the May 2025 survey. That is 1% of the Florida total of 104,000. 12 areas in Florida have more; the closest in size is Naples-Marco Island, with about 1,670.
Does an administrative assistant cost more than a customer support specialist in Gainesville?
Yes: $1,890 a year more at the median. The medians are $40,440 and $38,550.
Sources
4 sources, with links
- BLS OEWS May 2025, 43-6014: bls.gov
- BLS Employer Costs for Employee Compensation, private industry, June 2026: bls.gov
- Stafka pricing: stafka.com
- Deel pricing, contractor management: deel.com
How these pages are built: methodology and data sources. Last updated 2026-11-12.